CONFERENCE FAQ

If you can't find the answer, drop us a line at kontakt@infoshare.pl

GENERAL

ABOUT ABOUT

ABOUT

1. Where does Infoshare take place?

Infoshare takes place in AMBEREXPO Conference Centre in Gdańsk, Poland.
The full address is: St. Żaglowa 11, 80-560 Gdańsk. Check it out on the map

2. Where can I find the conference schedule?

A detailed schedule will be published closer to the event. It will be available on our website and in our event application.

3. How can I get the latest updates about the event?

You can find the latest news about Infoshare either by signing up for a newsletter at our website or by following our Facebook fanpage.

4. Where can I find the terms of participation in Infoshare conference?

You can find terms here.

5. Does Infoshare have a specific dresscode?

There is no specific dress code for Infoshare however, people tend to dress smart casual for parties.

6. Is Infoshare an annual event?

Yes, the conference itself happens once a year, however every autumn we’re organizing a set of tech events called “Infoshare Roadshow” Roadshow and a marketing/sales conference: Pipeline Summit. We have also teamed up to offer foreign startups from proptech, transport and logistics, and data science areas acceleration program with up to 45k euro equity-free grant. More details here.

7. Does Infoshare have an app?

Yes, we have. Link to application stores (Google Play for Android and appStore for iOS) you will find here https://infoshare.pl/application/.
The application is available for Android (version 4.4 and above) and iOS (version 10 and above).
With the app, you’ll be able to see the agenda and speakers, create personalized schedules, get custom notifications, event info, maps, contact other attendees and talk with them via a built-in communicator.
Some of the application features need application account. This account is only for application use and is not connected with account on infoshare.pl site used for ticket purchase/transfer.
 
ATTENDEE ATTENDEE

ATTENDEE

1. Who can attend Infoshare?

The event is open for everyone over the age of 15. You just need to be registered.
You can do it here.

2. Do I need to have my ID with me during the conference?

Yes, you need to have your ID (or another document with your photo) during the conference and all side events. You may be asked by Organizers to prove your identity.

3. Do I need to be over the age of 18 to attend Infoshare?

No, you need to be over the age of 15. People under 15 years of age may participate in the conference only under the supervision of adults.

4. I’m not attending Infoshare conference, can I still attend a side event?

No, side events are available only for conference attendees.

ACCOUNT ACCOUNT

ACCOUNT

1. How can I register?

You can register here.

2. I am not working at any company, what should I write in the box “company name” during registration?

You can enter the title of a project you are running, the name of the organization to which you belong, the name of the university, etc.
You can also be creative and write whatever you want! But remember it will be presented under your name at your conference badge.

3. How can I get access to my Infoshare account?

You can log into your account at our website with your e-mail address and a password. 
If you have not created an account yet, you can create it here.

4. How can I edit my profile information?

You should log into your account at our website with your e-mail address and a password and then click “Your profile” Tab.

5. Do I need to be an employee of a company to participate in Infoshare conference?

No, you don’t need to be employed. You can be a student, a startup, self-employed or have any other status.
Everyone (over the age of 15) can come to an Infoshare conference after registration on our website.

6. Can I delete my account on www.infoshare.pl?

If you want to delete your account, please contact us at kontakt@infoshare.pl.

PARTNERSHIP PARTNERSHIP

PARTNERSHIP

1. I want to give a speech or propose a Speaker, whom should I contact?

To give a speech at the infoShare you need to send your application for the “Call for Speakers”. You can find more information about the CFS here.
To propose a speaker please contact us at: cfs@infoshare.pl.

2. I am interested in partnering Infoshare, whom should I contact?

For partnership queries please visit this site.

3. I’m interested in a media pass for the event, whom should I contact?

For more information on media accreditation please contact us at: media@infoshare.pl.

4. Can I use the photos taken at the event by the photographers?

Publications, articles, and all non-commercial infoShare-related usage of the photos is okay when crediting the photographer and mentioning that the photo is from Infoshare.

You are not allowed either to edit the photos nor to use them for commercial purposes. If you want to use the photos for commercial use, contact pbochenek@infoshare.pl.

5. Who can apply to volunteer?

Volunteering is open to anyone over the age of 16 who is interested in tech, innovation, events and of course fun!
You can find more information about the Infoshare Volunteer Program and the application form here.

If you are interested in the Infoshare Volunteer Program in 2019 just leave us your application form and we will contact you when the recruitment process will be open :)

VENUE

FOOD AREA FOOD AREA

FOOD AREA

1. Are there food and drinks available at the event?

At infoShare you can find special zones to eat and chill:

VIP Area
- it’s a separated location available for executives, investors, speakers holders only,
- lunch is served from 12:00 to 15:00,
- on-going coffee break,

Chill & Work Area
- it’s a separate area for conference and startup passes holders,
- includes a networking site and a place for work,
- on-going coffee break,

Lunch Area
- if you have a conference pass or a startup pass, here you can exchange your voucher (from wristband) for lunch,
- if you have a basic pass, here you can buy a meal,

Food Trucks Area
- if you have a conference pass or a startup pass, here you can exchange your voucher (from wristband) for lunch in food trucks,
- if you have a basic pass, here you can buy a meal in food trucks,

Coffee Corners
- there will be a few coffee stations at the venue available for all attendees.

FACILITIES FACILITIES

FACILITIES

1. Will there be free Wifi at AmberExpo?

Yes, Wifi is available at the venue. The attendee network is called IS2019 and can be accessed without a password (the network is in the N standard),

2. Is there a parking lot available for conference attendees?

Yes, parking is available and free of charge for all Infoshare attendees on May 8-9th from 8:00 to 19:00. 

3. Is there a cash machine?

The cash machine is located at the main entrance, next to the street.

4. Where should I look for accommodation in Gdańsk?

We negotiated some special offers at hotels and hostels in Gdansk. Check it out here.

5. Is the venue accessible for wheelchairs?

Nearly all areas at Infoshare are accessible via wheelchair. If you need wheelchair assistance, please ask at the Info Point next to the registration desk.

BADGES BADGES

BADGES

1. Where and when can I pick up my badge and wristband?

Place and time, where you can register:

7th of May:

  • Gdansk Airport: 8:00-17:00

  • AmberExpo, Zaglowa 11 Street, Gdansk: 8:00-16:00 (Main Registration)

  • Olivia Business Center, Olivia Four, Grunwaldzka 472B Street, Gdansk: 8:00-17:00

  • Welcome Dinner, Browar PG4, Podwale Grodzkie 4 Street, Gdansk: 19:00-21:00

  • Before Party, Atelier Club, Mamuszki 2 Street, Sopot: 20:00-24:00 

8th of May:

  • Gdansk Airport: 8:00-15:00

  • AmberExpo, Zaglowa 11 Street, Gdansk: 8:00-16:00 (Main Registration)

  • Investors Meetup, Eliksir, Mariana Hemara 1 Street, Gdansk: 18:00-21:00

  • Great Networking Party, Stary Maneż, Słowackiego 23 Street, Gdansk: 20:00-24:00

9th of May:

  • AmberExpo, Zaglowa 11 Street, Gdansk: 8:00-16:00 (Main Registration)

  • After Party, Plenum, Doki 1 Street, Old Gdansk Shipyard, Gdansk: 20:00-24:00

2. Do I have to wear my badge and wristband all the time?

Yes, you have to wear them during all conference days and all side events.
Organizers reserve the right to forbid entering the conference or a side event without the badge and the wristband.

3. Do I need to have my ID with me during the conference?

Yes, you need to have your ID (or another document with your photo) during the conference and all side events. You may be asked by Organizers to prove your identity.

CLOAKROOM CLOAKROOM

CLOAKROOM

1. What are the timings for the Cloakroom? Do I have to pay to use the Cloakroom?

The cloakroom will be open to the public between 8:00 am and 6:00 pm. Coat and bag checking is totally free. We do not take responsibility for items left in the cloakroom.

2. Where can I reclaim items lost at the event?

To reclaim lost items contact us at kontakt@infoshare.pl or call our office number: +48 512 328 348.

PASSES AND PAYMENT

RETURNS RETURNS

RETURNS

1. I bought a paid pass more than 14 days ago but I can’t come to the conference. What should I do?

You can transfer your pass to another person. You have to log in to your account on our website, go to the tab “Your tickets” and click “Transfer to other person”. You can do this until 2nd of May 2019.

2. I can’t come to the conference and I don’t want to transfer my pass. Can I get a reimbursement/refund?

You can return your tickets at a distance within 14 days. To accomplish this you need to send your resignation to the e-mail address: contact@infoshare.pl from the e-mail address applicable to the Infoshare Account used to purchase. In that case, the payment will be returned within 14 days to the bank account from which the payment was performed.

PASSES PASSES

PASSES

1. I bought a pass, where can I find it?

After purchasing a pass you should get an e-mail confirmation. You should have your pass visible at your Infoshare account after logging into our website. You can find your pass in “Your tickets” Tab.

2. What does the infoShare pass entitle me to?

Each pass type (e.g. basic/conference/startup/executive/investor) gives you different profits.
Here you can find the full list for every pass type. Choose the pass that you are interested.

3. I have a basic pass and I want to take part in a side event available only for paid passes holders - can I pay only for that event?

No, there is no possibility to purchase an extra ticket only for Great Networking Party.
With a basic pass you are welcome at Before Party and After Party. If you are interested in other side events you need to consider buying a paid pass.

4. Can I buy a pass only for one day of the conference?

No, we do not offer one-day passes.

5. Can I purchase a few passes on my account?

You can purchase a few passes and transfer them to your friends/coworkers. You have to log in to your account on our website, go to the tab “Your tickets” and click “Transfer to other person”. You can do this until 2nd of May 2019.

6. Can I transfer my pass to another person?

You can transfer your pass to another person. You have to log in to your account on our website, go to the tab “Your tickets” and click “Transfer to other person”. You can do this till the 2nd of May 2019.

7. When is the latest I can purchase my ticket online?

Please don't wait too long with ordering your ticket if you are sure you want to participate. Passes prices increase until the conference.

However, if you would like to purchase a paid pass (e.g. basic/conference/startup/executive/investor) there is no deadline - you can even register and buy a pass at the conference (via your mobile device). After you purchase a pass online, go to the registration desk for your badge.

8. Do I need to print my pass?

There is no need to print your ticket. If you are registered at infoshare.pl and bought a pass, you will receive a badge and a wristband at the registration desk at the venue. There is also a possibility to collect your badge at the airport and chosen side events. When collecting your badge, you will only need a valid ID with you.

9. Are there will be free Basic Passes?

This year there will be no free Basic Passes. Here you can read, why we resign on them.

INVOICES INVOICES

INVOICES

1. Can you deduct the VAT since you are selling within the EU?

To comply with EU law (Article 53 & 54 of the VAT Directive), we must charge VAT in the country where the event takes place.

2. How can I get a pro forma invoice?

If you a need pro forma invoice, please contact us at: invoicing@infoshare.pl.

3. How can I get an invoice?

You can generate an invoice at your Infoshare account. You need to log into your account on our website then go to "Your orders" Tab.
Be aware that an invoice will be ready to download 1 working day after your payment is credited on our account.

COSTS COSTS

COSTS

1. Can I order my ticket now and pay for it later?

Yes, you can order your ticket now and pay it later by credit/debit card or Paypal or by bank transfer. When you are asked to pay (while ordering a pass), choose the option to pay later. After that, you'll have 5 days time to complete your registration before your pass gets cancelled.

2. Are there tickets for students?

We do not have dedicated tickets for students. We recommend to buy a ticket as early as possible and take advantage of big discounts.

3. How can I pay for my pass?

You can pay by:

  • credit card,
  • online transfer,
  • transfer (to receive a proforma invoice, please contact us at invoicing@infoshare.pl).

4. How much does the participation in infoShare cost?

Here you can find paid passes with many profits included. Check details of the pass that you are interested in.

STARTUPS

PASSES PASSES

PASSES

1. What pass should I buy if I want to represent startup at Infoshare?

It depends. If you are interested ONLY in Infoshare Startup Contest, you should choose option Startup Contest Free Application. First 50 applications will be awarded with one startup pass. All 20 semifinalists will get for free 2 startup passed and if interested expo booth. The rest need to buy the pass to attend Infoshare 2020. If you are interested in a speed dating or an exposure in “Grow with Tech” magazine, you have to buy a startup pass. Here you can find all information what startup pass includes.

2. Is startup pass right for me?

Infoshare agrees with Steve Blank's definition: a startup is an organization formed to search for a repeatable and scalable business model and a business model describes how your company creates, delivers and captures value. Startup offers its own innovative product. Companies offering services, like consulting and programming services (e.g. software houses) can not be named startup in this definition.

3. How much does a startup pass cost?

Here you can find the current price of a startup pass.
You can also choose Infoshare Startup Contest free application just to take part in the Startup Contest. First 50 applications will be awarded with one startup pass. All 20 semifinalists will get for free 2 startup passes and if interested an expo booth.

4. What does the startup pass include?

You can check what the startup pass includes here.

5. Is one startup pass for one person only?

Yes, one startup pass gives access to Infoshare conference for one person only. If you want to bring your colleagues with you, you can just buy more startup passes in one order and transfer them easily just after.

6. Do all the members of a startup team need to buy a startup pass? What should I do if I want to apply for one expo booth but want to bring more staff?

The paid startup pass gives access to different services - like speed dating and networking events or a chance to get a free expo booth. To apply for an expo booth you must have two startup passes, but access to expo is open for all pass holders. If you need more than two startup passes, you can buy also basic pass, depends what you are looking for at Infoshare.

 

EXPO EXPO

EXPO

1. Who can have a booth at Infoshare Startup Expo?

Infoshare Startup Expo is for startups with paid passes only. To apply for free expo booth you need two buy startup passes. Expo booth is not available for single startup pass holders. Just a quick reminder: Infoshare qualifies startups as projects that offer their own innovative products. Expo is not for enterprises or companies offering services, like software houses or consulting agencies. Within 5 working days after your application we will let you know if you are accepted and can start preparing your very own 2m2.

2. How does infoShare Startup Expo booth look?

Infoshare Startup Expo booth is a 2m2 space equipped with bar table, floor-covering, and access to power. You can check its regulations here.

CONTEST CONTEST

CONTEST

1. Who can apply for Infoshare Startup Contest?

You have to be a seed (working on the product) or early stage (having an MVP but before validated business model) startup to apply for the Contest. Only startups at these stages can use this opportunity. Infoshare Startup Contest is not for startups at the concept or growth stage. What is more Infoshare Startup Contest is geographically and industrially agnostic.

2. How can I apply for Infoshare Startup Contest?

There are 5 steps to apply for Infoshare Startup Contest:

  1. Choose Infoshare Startup Contest 2020 Application
  2. Either click register for Infoshare 2020 or login if you already have an account in our system.
  3. Fill in the Infoshare Startup Contest 2020 form
  4. Attach your pitch deck to the form.

Please do remember that you must be either seed or early stage startup to apply for the Startup Contest!

3. What should a good pitch deck include?

Here you can find an example of a great pitch deck in our opinion, but this is only an example. Feel free to attach any other file with information that helps us understand your product and business strategy. If you want to show either video or audio materials, include links in your pitch deck. One thing you need to consider is evaluation criteria: business potential, team and product level of innovation - you need to cover them in your deck.

4. What are the criteria for the semifinalists selection?

There are three important things checked while choosing best 20 projects:

  • the product business potential,
  • the team – its structure, experience and time spent on working together,
  • the level of product innovation (meaning also changes in comparison to the products already present on the market).

5. When will the list of semifinalists be published?

The list of semifinalists will be published no later than April 1st 2020 on www.infoShare.pl.

6. Where can I find the terms of participation in Startup Contest?

Infoshare Startup Contest 2020 Regulations will be available soon.

SPEEDDATING INFO

GENERAL_INFO GENERAL_INFO

GENERAL_INFO

1. What is Speed Dating?

Speed Dating are short (15 minutes), individual business meetings between Startups, Investors and Executives. Speed Dates will be organized on 8th (10:00 - 17:00) and 9th of May (09:00 - 16:00) during infoShare 2019 conference. Speed Dating tool is available here after logging into your infoShare account. Checkbox I want to take part in Speed Dating in your profile should be checked.

 

 

 

 

2. Updating your profile

It is very important to have your profile updated so people know who you are and can easily find you.
To update your profile go straight to: https://infoshare.pl/profile/ or click Change your profile button on MY PROFILE tab.

 

3. Managing your availability

In CALENDAR tab you can change your availability for particular slots.

When you click on FREE it will turn into BUSY. To change this status back just click on BUSY.

You can also choose Free whole day slider to block availability for whole day.

 

It will change to Busy whole day. All slots that day will be not available.

 

4. Private Messages

You can send a private message using our internal messaging system. Just click on someone's profile:

then click Send Private Message button...

and type a message. Please, note that your Recipient will see your email address.

You can always go back to messages history, placed below "SEND" button.

 

You can also easily contact all people:

1. who you have invited/you have been invited by (pending invitations)

2. who have sheduled meeting with/you have scheduled meeting with (confirmed invitations)

3. who have cancelled meeting with you/you have cancelled meeting with (cancelled invitations)

by going to Invitations tab and clicking View/Send message button

COMMUNITY RESEARCH COMMUNITY RESEARCH

COMMUNITY RESEARCH

1. Searching for people

To set up a meeting, first you need to find a person you want to meet with.
Go to SEARCH tab and input word or phrase (name, surname, company name, etc).
You can also filter your search results choosing one or many options in the left column.

2. Search filters

FOR STARTUPS

  1. To search for investors, you can use filters: Industry interest areas, Product type, Business type, Investment Stages, Investment Size
  2. To search for business representatives with executive pass, you can use filter: Industry interest areas
  3. To search for other startups, you can use filters: Industry, Product type, Business type, Startup Stage

FOR INVESTORS

  1. To search for startups, you can use filters: Industry, Product type, Business type, Startup Stage, Revenue (yes/no), Looking for funding (yes/no), Pitch deck (yes/no)
  2. To search for other investors, you can use filters: Industry interest areas, Product type, Business type, Investment Stages, Investment Size
  3. To search for business representatives with executive pass, you can use filters: Industry interest areas

FOR EXECUTIVE PASS HOLDERS

  1. To search for startups, you can use filters: Industry, Product type, Business type, Startup Stage, Revenue (yes/no), Looking for funding (yes/no), Pitch deck
  2. To search for investors, you can use filters: Industry interest areas, Product type, Business type, Investment Stages, Investment Size
  3. To search for other business representatives with executive pass, you can use filter: Industry interest areas

3. Adding to bookmarks

When you find an interesting startup, investor or executive and would like to remember about, you can add her/him to bookmarks.

Later on you can review all marked people in BOOKMARKS tab.

4. Attaching pitch deck

Startups can attach pitch deck to Speed Dating tool. It will be visible to investors and exeuctive pass holders ONLY (other startups can not see them). Having pitch deck in speed dating tool, startups will increase chances to schedule more valuable meetings.

FOR STARTUPS: to attach pitch deck

1. Go to your profile and upload pitch deck.

2. scroll down to Speed Dating sectionm where is the place to upload your pitch deck (in PDF format). Remember to click SAVE button!

 

5. Reviewing pitch deck

Startups can attach pitch decks to speed dating tool, which are visible ONLY to investors and executive pass holders. Other startups can not see them. Investors and executive pass holders can review them to learn more about the projects. Pitch deck details should convince them that it is worth to to schedule a meeting.

If you are investor or executive pass holder, click pitch deck icon to see the file.

6. Email notifications

You will be informed about all speed dating actions by email including:

  • new invitation
  • confirmation of the meeting
  • rejection of the meeting
  • cancelation of the meeting
  • reminder about the meeting
  • rescheduling of the meeting
  • private messages

If you would like to receive notifications (except private messages) during conference by SMS, mark checkbox I want receive sms messages in your profile.

1. Go to "Your profile":

 

2. Scroll to "Speed Dating" where you can find checkbox related to text massages tool. To turn on this function, match second box and put your cell phone number.

MEETINGS MEETINGS

MEETINGS

1. Accepting invitation

When somebody sends you an invitation you will receive an email. To Accept or Decline you need to go to INVITATIONS tab.


After clicking Accept button you will go to calendar to choose a time slot - by clicking button Set up a meeting.


After choosing suitable slot, always click CONFIRM button, to send back meeting details to person who has invited you for a meeting. You can add a message at this step.

When the meeting is sucessfully set up both interlocutors will see it in their calendars.

2. Inviting people

When you find the right person you can invite her/him by clicking Invite button.

After sending an invitation you need to wait until invited person will Accept or Decline your invitation. You will be notified by email. Person who is invited, will choose the timeslot according to Your availability.

3. Rescheduling your meetings

If you want to reschedule a meeting, you can do it in CALENDAR section.
Click Reschedule, your old meeting will be cancelled and you will have to choose a new slot by clicking "set up a meeting" with the new timeslot.


To finish the rescheduling process always click CONFIRM after choosing suitable timeslot. At this step you can add a short message explaining the change.


 

4. Browsing your meetings and invitations

In INVITATIONS tab you can see all accepted meetings, pending and cancelled invitations. To see only particular group mark the suitable checkbox:

  • Show only Cancelled invitations
  • Show only Pending invitations
  • Show only Accepted invitations


Additionally, at the beginning of each speed dating day (8th and 9th of May at 8 am) you will receive an email with your daily meeting schedule.

5. Email notifications

You will be informed about all speed dating actions by email including:

  • new invitation
  • confirmation of the meeting
  • rejection of the meeting
  • cancelation of the meeting
  • reminder about the meeting
  • rescheduling of the meeting
  • private messages

If you would like to receive notifications (except private messages) during conference by SMS, mark checkbox I want receive sms messages in your profile.

1. Go to "Your profile":

 

2. Scroll to "Speed Dating" where you can find checkbox related to text massages tool. To turn on this function, match second box and put your cell phone number.