Matchmaking

For whom

Available for everyone with one of these Passes: Networker, Executive, Startup Contest, Startup and Investor.

When

ONLINE

October 3-5
Monday to Wednesday
10 am to 4 pm CEST

IN-PERSON

October 6-7,
Thursday to Friday,
10 am to 4 pm CEST

Where

ONLINE

Virtual meeting rooms

IN-PERSON

Dedicated zone at AmberExpo venue

What

Matchmaking is based on an online tool that helps you schedule both online and in-person meetings. The main goal is to connect people. It is a great chance for those looking for investors, business opportunities, clients, partners, job offers, employees, and much more. Each meeting can last up to 20 minutes!

Matchmaking at Infoshare 2022 will be open mid-September.

GO TO MATCHMAKING TOOL

GENERAL INFORMATION

SET UP YOUR PROFESSIONAL PROFILE

To stand out from the crowd, make sure your profile is complete and updated. Startupers should double check if their pitch decks are attached. Investors should present their investment strategy. Business representatives can increase their chances for success by marking all industries they are interested in. Specialists looking for job opportunities can enhance their prospects by making sure their CVs include all valuable data.

SET UP YOUR AVAILABILITY

5 full days are too much to spend them solely on meetings? Would you prefer not to miss out on our keynote speeches? Click on the calendar tab and set up the dates and hours when you can offer your time to meet other attendees. You can reduce your availability by a few chosen hours each day or even whole days.

FILTER TO FIND YOUR 100% MATCH

To help you schedule only relevant meetings, the matchmaking tool is equipped with filters. Apply them, cut back on time spent on browsing and get matches that best suit your requirements.

BOOKMARK PROFILES

Sometimes, you need a little extra time before inviting someone. For whatever reason, be that another meeting or a deeper background check, you can bookmark other users’ profiles and come back to them when you’re ready.

GENERAL Guidance

Appropriate preparation before the meeting, being on time, and sending promised documents after are all crucial. Remember about it, and you will begin a really valuable relationship. But how to prepare and matchmake correctly?

1. PROFILE PREPARATION

Make sure your profile is updated and detailed. Don't let other users get the wrong impression before you have a chance to meet them.*

2. FINDING THE PERFECT MATCH

First of all, you need to know who you want to talk to. Make a list, for example: investors from CEE, corporations, medtech startups.

3. RESEARCH

Once you’ve decided on who you want to meet, a good practice is to do some research on that person. Check their profile on LinkedIn. Search for their articles and video presentations.

4. INVITATIONS

Send invitations but don't forget to personalise them! Remember to add at least one sentence explaining why you think you and the person you’re inviting should meet.

5. PREPARING KEY POINTS

With your personalized invitation sent, you can prepare for the meeting. Make a list of topics you want to cover, prepare data you want to share, and check if your demo is working.

6. TAKING NOTES

Trust us, you will not remember all the information exchanged at the meetings. Missing it can cost you a lot! Also, making a good impression at the beginning of a business relationship is crucial – it won’t slip unnoticed if you forget what you promised. So remember to take notes.

7. FOLLOW-UP

After the meeting, it is advised to send a short summary covering all the key points. That way, you will make the communication easier for both sides. It is also wise to send a LinkedIn invitation shortly after the meeting.

8. BUILDING TRUST

Appropriate preparation before the meeting, being on time and sending promised documents after are all crucial. Remember about it, and you will begin a really valuable relationship.

* TIP FOR STARTUPS

The first thing investors check is the pitch deck. If you don’t know how to make one, you can use the template that you can find here. It goes without saying that you should use your own branding and fonts.

HOW DOES IT WORK?

Matchmaking

GENERAL INFO

1. What is Matchmaking?

Matchmaking is a 20-minute, individual business meeting between Startup, Investor, Executive and Networker pass holders. Matchmaking will be held online for 5 days, but for both conference days (3^rd- 7^th October) you can also schedule in-person meetings. For online meetings you need an individual link and for in person meetings you need a table number - both you can find in the matchmaking tool. You will receive a SMS reminder before the meeting if you mark the right checkbox in your pass. You can start scheduling your meetings from 19th September , but meetings can take place only between 3^rd and 7^th of October, from 10 am to 4 pm CEST.

The Matchmaking tool is available here after logging into your Infoshare account. Checkbox I want to take part in Matchmaking in your profile should be checked. profile img

2. Updating your profile

It is very important to have your profile updated so people know who you are and can easily find you.
To update your profile go straight to: https://infoshare.pl/profile/ or click Change your profile button on MY PROFILE tab.

3. Managing your availability

In the CALENDAR tab, you can set your availability for whole week, whole days or particular slots.

When you click on FREE slide it will turn into BUSY. To change this status back just click on BUSY slide.

You can easily manage your availability during every day of the conference. If one day you are available the whole day, you just click Free whole day

If for any reason you are not available for the entire day, you can deactivate it by clicking on busy whole day

4. Private Messages

You can send a private message using our internal messaging system. Just click on someone's profile:

then click Send Private Message button...

and type a message. Please, note that your Recipient will see your email address.

You can always go back to messages history, placed below the "SEND" button.

You can also easily contact all people:

1. who you have invited/you have been invited by (pending invitations)

2. who have scheduled meeting with/you have scheduled meeting with (confirmed invitations)

3. who have cancelled the meeting with you/you have cancelled the meeting with (cancelled invitations)

by going to Invitations tab and clicking View/Send message button

COMMUNITY RESEARCH

1. Searching for people

To set up a meeting, first, you need to find a person you want to meet with.
Go to the SEARCH tab and input word or phrase (name, surname, company name, etc).
You can also filter your search results choosing one or many options in the left column.

2. Search filters

To search for startups, you can use filters: Personal area of expertise, Industry, Product type, Business type, Startup Stage, Looking for
To search for investors, you can use filters: Personal area of expertise, Industry interest areas, Investor type, Product type, Business type, Investment Stages, Investment Size, Looking for,
To search for executives, you can use filters: Personal area of expertise, Industry interest areas, Looking for
To search for other attendees (networker pass holders), you can use filters: Personal area of expertise, Current industry, Job, Technical Background, Experience in current job, Looking for

Additionally investor and executive pass holders to search for startups can use filtres: Revenue, Looking for funding, and Amount of funding requested.

Investors can also check pitchdecks attached to startup profiles.

There is also one more filter: Show Infoshare Partners that helps you find Infoshare 2022 partners among investor, executive and networker pass holders.

3. Adding to bookmarks

When you find an interesting person (startup, investor, executive or networker pass holder) that you are not sure you will be able to meet, you can add her/his profile to bookmarks.

Later on, you can review all marked people in the BOOKMARKS tab.

4. Attaching pitch deck

You can attach your pitch deck to the Matchmaking tool. It will be visible only to investor pass holders (other Attendees can't see it). Having a pitch deck in Matchmaking tool, you increase your chance to meet potential investors.

To attach your pitch deck, go to your profile and upload your pitch deck.

Scroll down to Matchmaking section. There you can upload your pitch deck (in PDF format). Remember to click the SAVE button!

5. Reviewing pitch deck

Startups can attach pitch deck to the Matchmaking tool. It is visible ONLY to investor pass holders. Investors can review it to learn more about the projects. Better prepared pitch deck helps investors to choose startups that are a better fit to their investment strategy.

If you are an investor pass holder, click the pitch deck icon to see the file.

MEETINGS

1. Inviting people

When you find the right person you can invite her/him by clicking the Invite button.

After sending an invitation you need to wait until the invited person will Accept or Decline your invitation. You will be notified by email if the meeting is accepted. The person who is invited chooses the time slot according to his/her and your availability. For the 3rd - 5th of October the only option is to schedule online meetings, for the 6th and 7th of October only in-person meetings at the conference venue are possible.

2. Accepting invitation

When somebody sends you an invitation you will receive an email. To Accept or Decline you need to go to the INVITATIONS tab.

After clicking the Accept button you will go to the calendar to choose a time slot - first choose the day

Next step is to choose the exact time slot. If all slots on a chosen day are not available, there are two reasons for that: the person you want to meet with is not available on that day (also because his/her calendar is full).

After choosing a suitable slot, always click the CONFIRM button, to send meeting details to the person who has invited you for a meeting. You can add a short message at this step.

When the meeting is successfully set up both interlocutors will see it in their calendars.

3. Rescheduling your meetings

If you want to reschedule a meeting, you can do it in the CALENDAR section.

Click Reschedule, your old meeting will be cancelled and you will have to choose a new slot by clicking "Set up a meeting" with a new time slot

To finish the rescheduling process always click CONFIRM after choosing a suitable time slot. At this step, you can add a short message explaining the change.

When your meeting has been rescheduled you will be additionally informed about it through the sign "!"

4. Browsing your meetings and invitations

In the INVITATIONS tab, you can see all accepted meetings, pending and cancelled invitations. To see only a particular type, mark the suitable checkbox:

Show only Cancelled invitations
Show only Pending invitations
Show only Accepted invitations
Show only Declined invitations

Each day when you have at least one meeting, you will receive in the morning an email with your daily meetings schedule.

5. How to enter the meeting

To enter your ONLINE meeting just click the button "Meeting Room". The meeting room is active for 20 minutes.
You can enter the room 10 minutes before the meeting time and the link will be active no longer than 10 minutes after the scheduled meeting time.

To enter your IN PERSON meeting just be at the Matchmaking zone a few minutes before the scheduled time. Tables for in person meetings will not be available in advance and will not be available longer than 20 minutes.

6. How to manage your online meeting

During the online meeting you just need to remember about few things.

First - remember to have your microphone on. You just need to click this button to have it activated.

Second - if something will gets wrong with the microphone, you can use chat to communicate (Red Arrow)
Third - you can see who is present on the meeting (Yellow Arrow)

7. Email notifications

You will be informed about all Matchmaking actions by email including:

new meeting invitation
meeting confirmation
meeting rejection
meeting cancellation
meeting reminder
meeting reschedule
private messages

If you would like to receive SMS notifications (except private messages) between 3rd and 7th of October, mark checkbox I want to receive SMS messages in your profile.

1. Go to "Your profile":

2. Scroll to "Matchmaking" where you can find a checkbox related to the SMS. To turn on this function, check the second box and put your cell phone number.

STILL NEED ASSITANCE?